ASSOCIATION BYLAWS

BYLAWS

Name and Headquarters of the Association

Article 1 – The name of the Association is Young Volunteers Association (Genç Gönüllüler Derneği). The headquarters of the Association is in Istanbul. No branches shall be established.

Article 2 – ASSOCIATION LOGO (EMBLEM): The Association’s logo depicts a globe in the background and two young people in dialogue in the foreground. The intended meaning of the logo is as follows:

• Regardless of their beliefs, languages, race, sect/denomination, or ideologies, young people can come together to achieve a common purpose.

• When young people come together, there are no obstacles they cannot overcome.

The two young people are of different genders. Here, gender equality is emphasized, and equal opportunity in society is symbolized at the same time. The Association’s vision is that equal opportunity is experienced in a balanced manner at every stage of society.

Article 3 – TARGET GROUPS OF THE ASSOCIATION

Individuals within the beneficiary group of the Association:

• Children,

• Youth,

• Young women,

• Young persons with disabilities,

• Young refugees,

• Children and youth pushed into crime,

• Children and youth who have been subjected to sexual abuse.

Article 4 – OBJECTIVES OF THE ASSOCIATION

The purpose of the Association and the areas, forms, and fields of activity to be carried out by the Association in order to achieve this purpose

The Association has been established with the aim of creating equal opportunities for disadvantaged children and young people.

Science and Technology

The Association may:

• Increase youth entrepreneurship in science and technology; participate in fairs; conduct R&D and innovation activities,

• Work with scientists and cooperate with domestic and foreign universities,

• Follow new technologies; carry out activities and attract public attention through the use of products such as drones (unmanned aerial vehicles),

• Raise awareness about the proper use of technology,

• Organize and participate in activities addressing technology addiction.

Constitution and Lobbying

The Association may:

• Contribute to the efforts of our country to reach its 2023 targets,

• Organize meetings, surveys, and panel discussions to measure constitutional expectations of society, primarily including research into legal problems needed by young people, and ensure that the outputs are shared with the public and decision-makers,

• Prepare publications reflecting the expectations of children, youth, and society from decision-makers, and deliver these to relevant parties through press releases, social media accounts, and other printed resources,

• Carry out efforts so that successful models may become part of textbooks and even international documents.

Agriculture, Livestock, Fisheries, and Rural Development

The Association may:

• Organize awareness-raising and engagement activities for youth engaged in agriculture, livestock, and fisheries across Türkiye, as well as youth living in city centers; develop projects to solve the problems experienced by youth already working in these fields,

• Conduct studies to increase entrepreneurship among youth active or potentially active in these areas,

• Organize information days and meetings on moving away from metropolitan life and establishing businesses in rural areas with state support,

• Develop new products and methods to promote agriculture and livestock,

• Carry out activities to foster love for ecological living and increase awareness in this field,

• Increase ecological awareness among children, youth, young women, and young persons with disabilities, and ensure that these disadvantaged groups are included in projects and integrate with the environment,

• Promote products of disadvantaged individuals and groups carrying out entrepreneurial activities locally and in rural areas; develop exemplary practices and methods,

• Cooperate with various institutions, organizations, and local administrations—especially universities—to develop ideas of Young Volunteers; establish incubators,

• Create awareness around organic agriculture; follow best practices and publish in this field,

• Encourage youth to engage in organic agriculture and livestock,

• Develop activities to combat poverty and ensure sustainable development,

• Organize meetings, public assemblies, and gatherings addressing the issues faced by local people.

Sports and Health

The Association may:

• Increase youth awareness in extreme and water sports,

• Support young volunteers involved in extreme sports in finding sponsorship and organize fundraising events to cover costs,

• Organize activities promoting Türkiye through sports events,

• Train youth with strong representation capacity in various sports branches on behalf of the Association and our country,

• Open venues for extreme sports; organize events; develop and implement projects in this field,

• Organize awareness campaigns on emerging health issues and inform the public through materials such as posters, brochures, roll-ups, and public service announcements,

• Develop projects and activities for public awareness on nutrition culture, obesity, and practices such as lunchbox/packed meals,

• Develop campaigns and projects for collecting unused medicines and delivering them to those in need; carry out activities to support refugees,

• Carry out activities to help young people using narcotics or who feel hopeless about their future to adapt to society; establish centers; cooperate with universities and relevant institutions,

• Open camps for the development and education of children and youth,

• Conduct activities to prevent violence in sports and cooperate with sports clubs,

• Establish a sports club to keep children and youth away from harmful environments and habits.

Education and Culture

The Association may:

• Provide scholarships, by decision of the Board of Directors, to disadvantaged youth whose success is documented,

• Provide all kinds of training to raise awareness among children and youth about natural disasters,

• Establish centers on natural disasters through cooperation with NGOs and public institutions,

• Organize activities to bring together youth from socially, culturally, economically, and geographically diverse backgrounds from Türkiye and the international community; define these activities around a thematic topic; cooperate with local, national, and international institutions working in this field,

• Renovate schools across Türkiye—especially in villages—that have been destroyed or rendered unusable due to the busing system, and use these buildings as education centers in line with its objectives,

• Implement projects on consumer rights in primary schools, high schools, universities, coffeehouses; when necessary, conduct activities in streets and squares using mobile vehicles,

• Organize local, regional, national, and international trips in line with objectives; conduct research during these trips; increase youth motivation,

• Develop projects to enhance cultural awareness; become a partner to projects; conduct local, national, and international projects on intercultural learning.

Personal Development

The Association may:

• Carry out local, national, and international activities for the personal development of youth,

• Organize national and international trips on entrepreneurship,

• Produce visual media such as documentaries, short films, and animations to improve undesired behaviors within values education for children and youth,

• Conduct projects and activities to help youth living in orphanages establish businesses,

• Carry out awareness-raising activities on mobbing in the workplace and understanding rights and responsibilities at work.

Family and Social Policies

The Association may:

• Carry out activities to enlighten youth in the light of our national, spiritual, and traditional values; determine innovative methods in this area; turn them into publications and disseminate them,

• Organize activities for the protection of the family,

• Organize “happy family, happy home” seminars and seminars/meetings for youth who will establish a family,

• Print brochures and books for parents under the heading of child education,

• Develop and implement projects for children pushed into crime and children forced to work.

Turkic World and International Community

The Association may:

• Carry out international activities with youth of the Turkic world,

• Determine new approaches to revive shared culture; conduct project-based work in this field,

• Fundraising: Receive support aligned with the Association’s objectives from the European Union, United Nations, NATO, embassies, consulates, and national/international companies and civil society organizations,

• Carry out activities to increase development in our country in the EU accession process and cooperate with the Ministry responsible for EU affairs.

Justice, Law, and Rights-Based Activities

The Association may:

• Carry out activities on children’s rights, human rights, consumer rights; implement education programs in schools and public spaces; expand implementation through protocols with relevant institutions,

• Develop different techniques to apply rights-based activities to different age groups; develop and implement projects for this purpose,

• Implement rights-based projects on its own or with universities, the Ministry of National Education, UNICEF, etc.,

• Contribute to raising awareness among vocational high school students especially in the field of occupational health and safety,

• Examine state measures on occupational health and safety; organize international visits and share global trends with decision-makers in Türkiye; develop new methods and exemplary practices nationwide,

• Warn youth working uninsured; develop and implement projects on sharing rights and responsibilities regarding workplace problems,

• Conduct projects to prevent children and youth from exposure to violence, abuse, and ill-treatment; participate as an observer in legal processes when children/youth in its target group face ill-treatment; share opinions with decision-makers; follow legal processes and inform the public,

• Develop innovative ideas to protect children and youth from violence and abuse and use corporate, grant, and public resources to implement these ideas,

• Organize activities for children and youth found guilty by courts and living in prisons,

• Carry out activities to enable projects to be implemented in Türkiye and worldwide; cooperate with international organizations such as UNICEF, UN, EU, and NATO when necessary,

• Express opinions on issues concerning children and youth based on international conventions Türkiye has signed; conduct national/international cooperation to increase the reputation of our country.

Economy and Sustainable Development

The Association may:

• Develop activities to increase youth capacity to manage their budgets and save,

• Support youth cooperativization and the development of a culture of working together.

Capacity Building

The Association may:

• Develop projects to strengthen the capacity of civil society organizations; join developed projects; cooperate with relevant institutions in this field,

• Conduct city identity studies; prepare work plans to be implemented with local administrations in every city in Türkiye together with board members, volunteers, and project partners,

• Develop perspectives from the youth viewpoint regarding cities; discuss essentials and non-essentials of cities; conduct workshops,

• Share concrete outputs produced in these activities with decision-makers.

Areas and Forms of Work to be Carried Out by the Association

• Conduct research to strengthen and improve its activities,

• Organize trainings such as courses, seminars, conferences, and panels,

• Obtain all information, documents, and publications needed; establish a documentation center; publish newspapers, magazines, books, and bulletins to announce its work,

• Provide a healthy working environment; procure technical equipment, fixtures, and stationery,

• Conduct fundraising activities with required permissions and accept donations from within Türkiye and abroad,

• Establish and operate economic, commercial, and industrial enterprises to generate income needed to fulfill the bylaws’ objectives,

• Open a clubhouse for members; establish social and cultural facilities and furnish them,

• Organize dinners, concerts, balls, theater, exhibitions, sports, trips, and entertainment events to strengthen social ties among members, or enable members to benefit from such events,

• Buy/sell/rent movable and immovable property; establish in rem rights over immovable properties,

• Establish a foundation in Türkiye or abroad, establish or join a federation, and establish facilities that associations may establish (with necessary permissions),

• Engage in international activities; become a member of foreign associations/organizations; conduct joint work or mutual support,

• Conduct joint projects with public institutions and organizations within their areas of duty, without prejudice to Law No. 5072,

• Establish a fund/chest to meet members’ essential needs and short-term credit needs,

• Open representations where necessary,

• Establish platforms with other associations or civil society organizations to achieve a common purpose in fields related to the Association’s objectives and not prohibited by law,

• Receive and provide professional consultancy in all fields of work,

• Open various centers using public institutions, local governments, private sector, and its general revenues to carry out activities aligned with its objectives,

• Develop innovative or traditional projects to strengthen a sense of belonging to cities, especially among children and youth; become a partner to existing projects,

• Carry out activities to promote Türkiye,

• Carry out activities aligned with Türkiye’s vision targets such as 2023, 2053, and 2071; cooperate with relevant organizations.

Field of Activity of the Association

The Association operates domestically and internationally in line with the objectives stated above and within the permissions granted by the Law on Associations.

Right to Membership and Membership Procedures

Article 5 – Every natural and legal person who has legal capacity, adopts the aims and principles of the Association and accepts to work accordingly, and meets the conditions required by legislation has the right to become a member of this Association. However, foreign natural persons must also have the right to reside in Türkiye in order to become members. This condition is not required for honorary membership.

Membership applications submitted in writing to the Association’s presidency shall be decided by the Board of Directors within at most thirty days as acceptance or rejection, and the result shall be notified to the applicant in writing. Members whose applications are accepted shall be recorded in the membership register to be kept for this purpose.

The principal members of the Association are its founders and those accepted as members by the Board of Directors upon application.

Those who have provided significant material and moral support to the Association may be accepted as honorary members by decision of the Board of Directors.

Resignation from Membership

Article 6 – Every member has the right to resign from the Association provided that they notify in writing.

The resignation procedure is deemed completed when the resignation petition reaches the Board of Directors. Resignation does not eliminate the member’s accumulated debts to the Association.

Expulsion from Membership

Article 7 – Cases requiring expulsion from membership:

1. Acting contrary to the Association bylaws,

2. Continuously avoiding assigned duties,

3. Failing to pay membership dues within six months despite written warnings,

4. Not complying with decisions taken by Association bodies,

5. Losing membership eligibility conditions.

If any of the above situations are established, the member shall be expelled by decision of the Board of Directors.

Members who resign or are expelled are removed from the membership register and cannot claim rights over the Association’s assets.

Bodies of the Association

Article 8 – The bodies of the Association are as follows:

1. General Assembly

2. Board of Directors

3. Supervisory Board

Establishment, Meeting Time, and Call/Meeting Procedures of the General Assembly

Article 9 – The General Assembly is the Association’s highest decision-making body and consists of registered members.

The General Assembly is convened:

1. Ordinarily at the time specified in these bylaws,

2. Extraordinarily when deemed necessary by the Board of Directors or the Supervisory Board, or upon written application by one-fifth of the members. If the Board of Directors fails to convene the General Assembly, upon application by a member, the magistrate judge assigns three members to convene it.

The ordinary General Assembly meets once every 3 years in May on the day, place, and time determined by the Board of Directors.

Call Procedure (Article 9)

The Board of Directors prepares the list of members entitled to attend the General Assembly in accordance with the Association bylaws. Members entitled to attend are invited at least fifteen (15) days in advance by announcing the date, time, place, and agenda of the meeting in at least one newspaper or on the Association’s website, by written notification, by sending a message to the e-mail address or contact number provided by the member, or by using local media channels. The invitation must also specify the date, time, and place of the second meeting if the first meeting cannot be held due to lack of quorum. The period between the first and second meetings cannot be less than seven (7) days and cannot exceed sixty (60) days.

If the meeting is postponed for reasons other than lack of quorum, this shall be announced to the members using the same procedure as the first invitation, stating the reasons for postponement. The second meeting must be held no later than six (6) months from the postponement date. Members are invited again to the second meeting in accordance with the rules set forth in the first paragraph.

A General Assembly meeting cannot be postponed more than once.

Meeting Procedure

The General Assembly convenes with the absolute majority of members entitled to attend; in cases of bylaw amendments and dissolution of the Association, it convenes with the attendance of two-thirds (2/3). If the first meeting is postponed due to lack of quorum, no quorum is required for the second meeting. However, the number of members attending this meeting cannot be less than twice the full number of members of the Board of Directors and the Supervisory Board.

The list of members entitled to attend the General Assembly is kept ready at the meeting venue. Identity documents issued by official authorities are checked by the members of the Board of Directors or staff assigned by the Board. Members enter the meeting venue by signing next to their names on the list prepared by the Board of Directors.

If quorum is met, this is recorded in minutes and the meeting is opened by the Chair of the Board of Directors or a Board member appointed by the Chair. If quorum is not met, a minutes record is prepared by the Board of Directors.

After the opening, a chairperson and sufficient vice-chairpersons and secretaries are elected to form the presiding committee.

For voting in elections of Association bodies, members voting must present their identity to the presiding committee and sign next to their names on the attendance list.

The chair of the presiding committee is responsible for the management and security of the meeting.

Only the items on the agenda are discussed in the General Assembly. However, issues requested in writing by one-tenth (1/10) of members present must be added to the agenda.

Each member has one vote and must vote in person. Honorary members may attend the General Assembly but cannot vote. If a legal entity is a member, the chair of its board or the person authorized to represent it casts the vote.

Meeting discussions and decisions are recorded in minutes and signed jointly by the presiding chair and secretaries. At the end of the meeting, the minutes and other documents are delivered to the Chair of the Board of Directors. The Chair is responsible for preserving these documents and delivering them to the newly elected Board within seven (7) days.

Voting and Decision-Making Procedures of the General Assembly

Article 10 – Unless decided otherwise, voting in the General Assembly is conducted openly. In open voting, the method determined by the presiding chair is applied.

If secret voting is required, stamped papers or ballots sealed by the presiding chair are used. After members cast their votes, ballots are placed into an empty container and, once voting ends, ballots are counted openly and the result is determined.

General Assembly decisions are taken by the absolute majority of members present. However, decisions on bylaw amendments and dissolution can only be taken by a two-thirds (2/3) majority of members present.

Decisions Taken Without Meeting or Without Invitation

Decisions taken with written participation of all members without gathering, as well as decisions taken by all members gathering without complying with the invitation procedure specified in these bylaws, are valid. Taking decisions in this manner does not replace an ordinary meeting.

Duties and Powers of the General Assembly

Article 11 – The following matters are discussed and decided by the General Assembly:

1. Election of Association bodies,

2. Amendment of the Association bylaws,

3. Discussion of Board of Directors and Supervisory Board reports and discharge of the Board of Directors,

4. Discussion and acceptance of the budget prepared by the Board of Directors as is or with amendments,

5. Authorizing the Board of Directors to purchase immovable property necessary for the Association or to sell existing immovable property,

6. Reviewing and approving regulations prepared by the Board of Directors regarding Association activities as is or with amendments,

7. Determining salaries (if any) and all kinds of allowances, travel expenses, and compensations to be paid to chairs and members of the Board of Directors and Supervisory Board who are not public officials, as well as daily allowances and travel expenses for members assigned for Association services,

8. Deciding on joining or leaving a federation,

9. Deciding on engaging in international activities and joining or leaving foreign associations/organizations,

10. Establishing a foundation,

11. Dissolution of the Association,

12. Reviewing and deciding on other proposals of the Board of Directors,

13. Fulfilling other duties assigned to the General Assembly by legislation.

The General Assembly supervises other bodies of the Association and may remove them from office at any time for justified reasons.

The General Assembly makes the final decision on membership admissions and expulsions. As the highest authority, it performs tasks and exercises powers not assigned to another body.

Formation, Duties and Powers of the Board of Directors

Article 12 – The Board of Directors consists of five (5) principal and five (5) substitute members elected by the General Assembly.

In its first meeting after the election, the Board assigns duties by decision and determines: chair, vice-chair, secretary, treasurer, and member.

If a vacancy occurs among principal members due to resignation or other reasons, substitute members are called to duty according to the order of votes received in the General Assembly.

Duties and Powers of the Board of Directors

The Board of Directors performs the following:

1. Represent the Association or authorize one or more of its members for representation,

2. Conduct income and expense transactions and prepare the budget for the next period and submit it to the General Assembly,

3. Prepare regulations regarding Association activities and submit them for General Assembly approval,

4. Purchase immovable property, sell movable and immovable property of the Association, build buildings/facilities, sign lease agreements, establish pledge/mortgage or in rem rights in favor of the Association with the authority granted by the General Assembly,

5. Ensure that representations are opened where deemed necessary,

6. Implement decisions taken by the General Assembly,

7. At the end of each activity year, prepare the operating account statement or balance sheet and income statement, and prepare a report explaining Board activities and present it to the General Assembly when convened,

8. Ensure implementation of the budget,

9. Decide on admission of members and expulsion from membership,

10. Take and implement any kind of decision to realize the purpose of the Association,

11. Perform other duties and exercise powers granted by legislation.

Formation, Duties and Powers of the Supervisory Board

Article 13 – The Supervisory Board consists of three (3) principal and three (3) substitute members elected by the General Assembly.

If a vacancy occurs among principal members due to resignation or other reasons, substitute members are called to duty according to the order of votes received in the General Assembly.

Duties and Powers of the Supervisory Board

The Supervisory Board audits whether the Association operates in line with the purpose stated in the bylaws and the activities specified for achieving this purpose; whether books, accounts, and records are kept in accordance with legislation and these bylaws; and conducts audits at intervals not exceeding one year in accordance with the principles and procedures determined in the bylaws. It submits audit results as a report to the Board of Directors and to the General Assembly when convened. The Supervisory Board may request the General Assembly to be convened when necessary.

Income Sources of the Association

Article 14 – The income sources of the Association are as follows:

1. Membership Dues: The membership entry fee is 20 TRY for 12 months. The General Assembly is authorized to increase or decrease these amounts.

2. Donations and aid made voluntarily by natural and legal persons,

3. Income from activities such as tea gatherings, dinners, trips and entertainment, performances, concerts, sports competitions, conferences, etc.,

4. Income from the Association’s assets,

5. Donations and aid collected in accordance with fundraising legislation,

6. Profits from commercial activities carried out to obtain income required to achieve the Association’s purpose,

7. Income from grant programs,

8. Other income.

Bookkeeping Principles, Procedures, and Books to Be Kept

Article 15 – Principles of bookkeeping:

The Association keeps books on an operating account basis. However, if annual gross income exceeds the threshold specified in Article 31 of the Regulation on Associations, bookkeeping shall switch to balance sheet basis starting from the following accounting period.

If, after switching to balance sheet basis, gross income falls below the threshold for two consecutive accounting periods, the Association may return to operating account basis starting from the following year.

Regardless of the above threshold, the Board of Directors may decide to keep books on a balance sheet basis.

If the Association opens a commercial enterprise, separate books are kept for that enterprise in accordance with the Tax Procedure Law.

Record Procedure

Books and records are kept in accordance with the procedures and principles set out in the Regulation on Associations.

Books to Be Kept

The following books are kept:

a) Books under operating account basis:

1. Decision Book: Board decisions are recorded in chronological and sequential order and signed by members attending the meeting.

2. Membership Register: Identity information of members, entry and exit dates are recorded. Paid entry and annual dues may also be recorded.

3. Incoming/Outgoing Correspondence Register: Incoming/outgoing documents are recorded with date and serial number. Originals of incoming documents and copies of outgoing documents are filed. E-mails are stored by printing.

4. Operating Account Book: Income received and expenses made on behalf of the Association are recorded clearly and regularly.

5. Receipt Document Register: Serial numbers of receipt documents, names/signatures of those who receive and return them, and dates are recorded.

6. Inventory Book: Date/method of acquisition of fixtures, where they are used or assigned, and removal after useful life expires.

Keeping the Receipt Document Register and Inventory Book is not mandatory.

b) Books under balance sheet basis:

1. Books listed in (a) items 1, 2, and 3 are also kept under balance sheet basis.

2. Journal and General Ledger: Kept according to the Tax Procedure Law and the Accounting System Implementation General Communiqués issued based on the authority granted to the Ministry of Finance.

Certification of Books

Mandatory books (except the General Ledger) must be certified by the Provincial Directorate of Associations or a notary before use. These books are used until pages run out; interim certification is not performed. However, the Journal kept under balance sheet basis must be re-certified each year during the last month of the preceding year.

Preparation of Income Statement and Balance Sheet

Under operating account basis, an “Operating Account Statement” (as in Regulation on Associations Annex-16) is prepared at year-end (31 December). Under balance sheet basis, a balance sheet and income statement are prepared at year-end (31 December) according to the Accounting System Implementation General Communiqués.

Income and Expense Transactions of the Association

Article 16 – Income and expense documents:

Association income is collected using a “Receipt Document” (sample in Regulation on Associations Annex-17). If income is collected via banks, bank receipts/account statements serve as receipt documents.

Association expenses are made using invoices, retail receipts, self-employment receipts, and similar expense documents. However, for payments under Article 94 of the Income Tax Law, an expense voucher may be used as per the Tax Procedure Law; for payments not within that scope, documents such as an “Expense Receipt” (sample in Annex-13) or “Bank Receipt” may be used.

Free-of-charge delivery of goods/services by the Association is documented with an “In-Kind Aid Delivery Certificate” (Annex-14). Free-of-charge delivery of goods/services to the Association is accepted with an “In-Kind Donation Receipt Certificate” (Annex-15).

These documents are printed in the specified format/size with sequential serial numbers, as bound books of fifty originals and fifty stubs with carbon copies, or produced via electronic systems/typewriters as forms or continuous forms.

Receipt Documents

Receipt documents used for collection of Association income are printed by a printing house by decision of the Board of Directors. Printing, control, receiving from the printing house, recording in the register, handover between old and new treasurers, and procedures for persons authorized to collect income are carried out according to the relevant provisions of the Regulation on Associations.

Authorization Certificate

Except for principal Board members, persons who will collect income on behalf of the Association are determined by decision of the Board of Directors, indicating the authorization period. An “Authorization Certificate” (Annex-19) including identity, signature, and photo is prepared in two copies and approved by the Chair of the Board. Principal Board members may collect income without an authorization certificate.

Authorization certificates are issued for a maximum of one year. Certificates are renewed upon expiry. Expired certificates or those belonging to persons who leave duty, die, are dismissed, etc., must be returned to the Board within one week. The Board may cancel income collection authority at any time by decision.

Retention Period of Income and Expense Documents

Except for books, receipt documents, expense documents, and other documents are kept for five (5) years in accordance with the number/date order recorded in the relevant books, without prejudice to special retention periods in other laws.

Submission of Annual Declaration

Article 17 – The “Association Declaration” (Annex-21) regarding the previous year’s activities and year-end income/expense results is prepared by the Board of Directors and submitted by the Chair to the local administrative authority within the first four months of each calendar year.

Notification Obligations

Article 18 – Notifications to the local administrative authority:

General Assembly Result Notification

Within thirty (30) days following an ordinary or extraordinary General Assembly meeting, the General Assembly Result Notification (Annex-3), including principal and substitute members elected to the Board of Directors, Supervisory Board, and other bodies, is submitted.

If bylaws are amended, the meeting minutes, old and new versions of amended articles, and the final version of the bylaws signed on each page by the absolute majority of Board members are submitted within the same period in an attachment letter.

Notification of Immovable Property

Immovable property acquired by the Association is notified within thirty (30) days from registration at the land registry via the “Immovable Property Notification” (Annex-26).

Notification of Receiving Aid from Abroad

If the Association will receive aid from abroad, it must submit the “Notification of Receiving Aid from Abroad” (Annex-4) to the local authority before receiving the aid. Monetary aid must be received via banks and the notification obligation must be fulfilled before use.

Notification of Changes

Changes of address are notified via the “Address Change Notification” (Annex-24), and changes in Association bodies outside a General Assembly are notified via the “Notification of Changes in Association Bodies” (Annex-25), within thirty (30) days of the change.

Bylaw amendments are also notified within thirty (30) days after the General Assembly in which the amendment was made, attached to the General Assembly result notification.

Opening Representations

Article 19 – The Association may open representations by decision of the Board of Directors to carry out activities where necessary. The address of the representation is notified in writing to the local administrative authority by the representative(s) appointed by the Board. Representations are not represented in the General Assembly.

Internal Audit of the Association

Article 20 – Internal audit may be carried out by the General Assembly, the Board of Directors, or the Supervisory Board; independent audit firms may also be engaged. Even if an audit is conducted by the General Assembly, the Board, or an independent auditor, this does not eliminate the Supervisory Board’s obligations.

The Supervisory Board conducts an audit at least once per year. The General Assembly or Board of Directors may also conduct audits or commission independent audits when necessary.

Borrowing Procedures of the Association

Article 21 – If needed to achieve its purpose and carry out activities, the Association may borrow by decision of the Board of Directors. Borrowing may be in the form of credit purchase of goods/services or cash borrowing. However, borrowing cannot be at levels that cannot be covered by the Association’s income sources and cannot be of a nature that puts the Association into payment difficulty.

How the Bylaws Are Amended

Article 22 – Bylaws may be amended by decision of the General Assembly.

To discuss bylaw amendments, attendance of two-thirds (2/3) of members entitled to attend is required. If the first meeting is postponed due to lack of quorum, no quorum is required for the second meeting; however, the number of members attending cannot be less than twice the full number of Board and Supervisory Board members.

The decision quorum for bylaw amendments is a two-thirds (2/3) majority of votes of members present and entitled to vote. Voting on bylaw amendments is conducted openly.

Dissolution of the Association and Liquidation of Assets

Article 23 – The General Assembly may decide to dissolve the Association at any time.

To discuss dissolution, attendance of two-thirds (2/3) of members entitled to attend is required. If the first meeting is postponed due to lack of quorum, no quorum is required for the second meeting; however, the number of members attending cannot be less than twice the full number of Board and Supervisory Board members.

The dissolution decision requires a two-thirds (2/3) majority of votes of members present and entitled to vote. Voting on dissolution is conducted openly.

Liquidation Procedures

If dissolution is decided, liquidation of the Association’s money, assets, and rights is carried out by the liquidation committee consisting of the last Board members. Liquidation starts from the date the dissolution decision is made or from the date automatic termination becomes final. During liquidation, the phrase “Young Volunteers Association in Liquidation” is used in the Association’s name.

The liquidation committee is authorized and responsible to complete liquidation in accordance with legislation from start to finish. First, it reviews the accounts; identifies books, receipts, expense documents, title deeds, bank records, and other documents; and records assets and liabilities in minutes.

During liquidation, creditors are invited and assets (if any) are converted into cash and paid to creditors. If the Association has receivables, they are collected. After collecting receivables and paying debts, all remaining money, assets, and rights are transferred to the place determined by the General Assembly. If no place is determined, they are transferred to the association in the same province whose purpose is closest and which has the highest number of members as of the dissolution date.

All liquidation transactions are recorded in liquidation minutes, and liquidation must be completed within three (3) months, except for additional periods granted by the local administrative authority for justified reasons.

After liquidation and transfer are completed, the liquidation committee must notify the local administrative authority in writing within seven (7) days, attaching the liquidation minutes.

The last Board members, acting as the liquidation committee, are responsible for keeping the Association’s books and documents. This duty may also be assigned to a Board member. The retention period is five (5) years.

Lack of Provisions

Article 24 – In matters not covered in these bylaws, the provisions of the Law on Associations, the Turkish Civil Code, the Regulation on Associations issued pursuant to these laws, and other relevant legislation regarding associations shall apply.