ANTI-CORRUPTION AND TRANSPARENCY POLICY

1. Purpose

The purpose of this policy is to ensure honesty, transparency, and accountability in all activities of the Young Volunteers Association, and to establish institutional standards to prevent corruption, bribery, misconduct, and conflicts of interest.

2. Scope

This policy applies to all individuals and entities associated with the Association, including:

  • Board members
  • Employees
  • Volunteers
  • Consultants
  • Suppliers
  • Project partners

3. Core Principles

3.1. Zero Tolerance

The Young Volunteers Association has a zero-tolerance policy for all unethical practices including bribery, corruption, misconduct, and abuse of duty.

3.2. Transparency
  • All financial and administrative processes are conducted openly and traceably
  • Activities and expenditures are reported
  • Regular information is provided to stakeholders
3.3. Accountability
  • The Association is responsible for all resources used
  • Donations and grants are used for their intended purpose
  • An audit-ready structure is maintained
3.4. Integrity

All operations are conducted in an accurate, open, and reliable manner. Misleading information is not provided.

3.5. Impartiality
  • Personal interests do not affect decision-making processes
  • All conflicts of interest are prevented

4. Types of Corruption

  • Giving or receiving bribes
  • Commission or improper payment
  • Use of resources for personal gain
  • Misconduct in tendering and procurement processes
  • Abuse of duty
  • Issuing false documents

5. Financial Management Principles

  • All income and expenses are recorded
  • Expenditures are supported by documentation
  • Budget planning is implemented
  • Dual control mechanisms are applied
  • Authorization and approval processes are defined

6. Procurement and Supply Processes

  • Procurement processes are fair and competitive
  • Quotation and evaluation processes are transparent
  • Personal relationships do not affect decisions
  • Contracts are clear and auditable

7. Conflict of Interest

  • All stakeholders are obliged to declare conflicts of interest
  • Recusal mechanisms are applied in decision-making
  • Family, close relations, or financial ties provide no advantage

8. Donation and Grant Management

  • Donations are not used for unintended purposes
  • Grant rules are fully followed
  • Transparent reporting is provided to donors

9. Reporting Mechanism

  • Suspicious corruption cases can be reported
  • Reports are kept confidential
  • Whistleblower protection is ensured
  • All reports are evaluated seriously

10. Violation Procedure

  • Investigation is initiated if a violation is detected
  • Disciplinary and sanction procedures are applied
  • If necessary, relevant authorities are notified

11. Audit and Monitoring

  • Internal audit mechanisms are implemented
  • Independent audits are conducted when necessary
  • Processes are regularly reviewed

12. Training and Awareness

  • Ethics and anti-corruption training is provided
  • Volunteers and staff are regularly informed

13. Responsibilities

Board of Directors: Ensures policy implementation and manages audit processes

Employees and Volunteers: Comply with rules and report violations

All Stakeholders: Act in accordance with this policy

14. Enforcement

This policy enters into force upon approval by the Board of Directors of the Young Volunteers Association.

15. Commitment

The Young Volunteers Association commits to acting with transparency, accountability, and adherence to ethical values, and to actively combat all types of corruption.